Planning Your Capitol Event

Capitol Events Information

General Services (GSD) manages event planning and permits for the Capitol Rotunda, various locations on the Capitol grounds, and across the Capitol complex for special events such as luncheons, displays, and rallies. Private events, weddings, receptions, and parties are prohibited.

GSD may impose appropriate conditions and restrictions on rallies for general safety purposes. Use permits must be in the possession of the event organizer at all times during the event or rally.

To accommodate requests of other event organizers, GSD may limit the amount of time the State grounds and the Rotunda may be scheduled.

The State may cancel a scheduled event if the location is required for an official State function. In such cases, GSD will notify the contact person as soon as possible, and every effort will be made to allow for rescheduling the event.

There is no cost for obtaining a permit. Permits are issued on a first-come, first-served basis. GSD requires 48-hour notice prior to an event. Events may be scheduled up to one year in advance.

The holder of the permit shall accept financial liability for any damages to state property by members of his or her party and further agrees to leave the area clean.

Permits for noise, traffic control, and street closures must be obtained from the City of Helena by calling (406) 447-8000.

Event Protocols

  • Groups are allowed to pre-reserve two events per legislative session.
  • Rotunda events are to be contained to the Rotunda and not extend down the east and west hallways.
  • Rallies inside the Rotunda are allowed between the hours between 12:00 and 1:00 p.m.
  • Speakers are not allowed to disturb the House and Senate floor sessions.
  • Handheld signs only – no handles, i.e. sticks, cardboard, other.
  • Event organizers must provide their own table coverings.
  • Soft rope/twine for hanging banners in the Rotunda – banners must be hung by GSD.
  • Balloons and candles are not allowed in the Rotunda.
  • All event tents must be anchored with sandbags – no stakes are allowed in the Capitol Complex grounds.
  • Masks are not permitted in the State buildings.
  • No disruptive behavior in State buildings.
  • Gaffers tape only may be used on the Rotunda floor.

Reservation Procedures

Event organizers must complete and return to GSD the State Capitol Complex Event Permit and if using the Rotunda, illustrate on the Rotunda map, how to set-up for the event. When GSD receives the completed permit, the GSD event coordinator will review, sign, and send to the organizer.

The Capitol Rotunda and grounds are available to the public during normal business hours – Monday through Friday 8:00 a.m. to 5:00 p.m. Special or unusual requests that may require GSD staff and/or contracted services must be approved prior to signing the permit. Extra costs include:

  • Facilities Management Bureau Staff
  • Janitorial
  • Sanitation
  • Security
  • Other

Simply follow these steps:

Must use Adobe Acrobat Reader to open. Right-click link and
click "Save Link As.." to save PDF and open with Acrobat Reader.

Then complete reservations:

Event Insurance

If an event meets certain criteria, GSD will forward the permit to the Risk Management and Tort Defense Division to determine if insurance and other requirements are needed. Criteria includes but is not limited to:

  1. When projected attendance may exceed 500.
  2. When alcohol is served.
  3. When the use of the facility involves a ‘special event’ 1

1 Special Event is defined as an event that falls outside of the traditional use of a capitol complex building or property and may involve a higher level of risk.


CAPITOL BUILDING HOURS

Mon-Fri, 7:00 a.m. - 6:00 p.m.

Sat-Sun, and Holidays, 9:00 a.m. - 3:00 p.m.

Closed Thanksgiving, Christmas, and New Year's Day.

Rotunda Hours for Public Events

Mon-Fri,  8:00 a.m. - 5:00 p.m.


Capitol Events Calendar

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