General Services Division

General Services Division Mission

2011 Biennium

Department of Administration mission: To serve and satisfy our customers.

The General Services Division's mission is to deliver professional and responsive internal services to government agencies and the public while maximizing effectiveness and minimizing costs in the areas of facilities management, public procurement, printing, mailing, and surplus property management. The Division is organized into the following four Bureaus:

State Procurement Bureau

Goal 1: Attract a larger pool of vendors to increase competition on bids and proposals.

Objective: Design the Division website to provide e-mail notification to interested vendors about state procurement opportunities.

Goal 2: Participate in cooperative procurement opportunities through the Western States Contracting Alliance in order to reduce the costs of supplies and services for state agencies.

Objective: Review each contracting opportunity for possible additional participation in cooperative purchasing.

Facilities Management Bureau

Goal 1: Promote energy conservation and green procurement on the Capitol Complex.

Objective: Reduce the energy consumption on the Capitol Complex by 20 percent by the end of 2010.

Goal 2: Prepare facility condition inventory reviews on Capitol Complex buildings.

Objective: Prioritize short and long-term maintenance projects by building on a two-year cycle and resolve as budget allows through the 2011 biennium.

Print and Mail Services Bureau

Goal 1: Provide cost effective Print Services products for state agencies to help them meet their program goals.

Objective: Increase print-on-demand digital and variable data printing while continuing to provide traditional commercial printing in a timely and cost-effective basis.

Goal 2: Guide state agencies through the recent changes required by the US Postal Service for "intelligent mail processing."

Objective: By the USPS deadline of May 1, 2009, upgrade our sorting/bar code equipment to meet the state "intelligent barcode standards" in order to continue to receive discounted postal rates from the USPS.

Property and Supply Bureau

Goal 1: Provide, timely, and cost-effective office supplies, office equipment and janitorial supplies to state agencies, with an emphasis on "green" products.

Objective: Continue to promote the online vendor supply website functionally to all agencies to reduce costs and increase the amount of "green products" sold.

Goal 2: Change the funding of the Surplus Program.

Objective: Encourage the legislature to appropriate procurement rebate revenue to fund operations of the Surplus Program to operate on a break-even basis by FYE 2011.

Updated: 12/01/08