General Services Division (GSD) provides an enterprise-wide key card access system for physical building security. Per DOA policy… “State employees, legislators, volunteers, and contractors hired by the state shall have their state-issued identification badge on their person while in State space.”
GSD requires that any ID card or access badge issued, or addition/modification of badge access, is authorized by an “Access Authorizer.” Access Authorizers approve access to their agency’s space, and/or buildings where GSD manages access control. Ideally, an entity will provide a minimum of two contacts to fulfill this role. Access Authorizers are:
GENERAL ID CARD AND ACCESS BADGE REQUIREMENTS
CARDS TERMINATIONS / LOST OR STOLEN
GSD is integrated with the State’s HR process via FIM integration. Access badges are automatically deleted from the access control system upon termination or separation. Agencies should return cards to GSD at the Old Livestock Building, 1310 East Lockey Ave, PO Box 200110 Helena, MT 59620. Lost or stolen cards should be reported immediately at (406) 444-3060 or gsdservicedesk@mt.gov.
REMOTE ID CARD AND ACCESS BADGE PROCESSING (STATE AGENCIES ONLY):
WHAT MAKES A GOOD BADGE PHOTO?
REPORTING
GSD will provide a user list and card transaction reports as requested. Reports will only be released to HR representatives, Administrators, the Director of the respective Agency, or Access Authorizers of non-State entities. Requests must be submitted via email to gsdservicedesk@mt.gov. Time for custom coding or scheduled automatic reports may be charged to the agency at GSD’s professional consulting rate.
FEES
Each card issued will be at a cost of $10.00 to the requesting entity.
ACCESSING STATE SPACE OUTSIDE OF AUTHORIZED HOURS
If an individual needs to access State space outside their authorized badge access hours, they can call GSD’s 24/7 phone number to reach security at (406) 444-3060. If available, security can escort the individual in and out of the building. Unescorted access outside of the individual’s authorized badge access is prohibited. Non-State agency building tenants may gain unescorted access to their leased space once security has verified their identity, background status, and access status. Other identifying cards authorized by other agencies, such as a Legislative Session Media Floor Pass, are not qualifying cards to access State space outside of authorized access hours or normal business hours.