GENERAL SERVICES

ACCESSIBLE DOCUMENTS

When selecting "Accessible Version" please expect a design specialist to reach out to you to discuss options and estimated design time billed at $70 per hour. Because projects can vary so greatly, they will discuss the estimated amount of time before working on your files. However, if you know what option you would like, please list that in the "Special Instructions" field. Note: This extra design time may not initally be included in your print quote until your files have been reviewed. 

All documents that are posted online for both internal and public use should be ADA compliant. All printed documents, especially if they are public facing should have an ADA statement printed on them (usually on the back cover.) These requirements are enforced per agency and may differ slightly, however in general there are three options Print & Mail can help you with: 

  1. $ Create a separate, supplemental version.
  2. $$ Design a document to be compliant.
  3. $$$ Remediate an existing document.

More information about each option below.

All of the content that is in your document can be put into a plain text document or word file. By simply using styles for the text and captions for the image, the document can easily be read or converted as needed. This document can be posted online in conjunction with your existing document or be provided upon request. While this is the simplest, it might not meet your agency's requirements. 

If you have the option to design a document from scratch, this is usually the best option. Our design staff can create your project to be visually appealing while also being ADA compliant. For a normal design project, such as a brochure, adding the ADA features only increases the amount of time required slightly. 

 

The best way to start on a project is to submit Print & Mail a plain Word file with limited formatting (headers or chapter headings but aim for all the same font, colors, etc.) Send your images separately (preferably in a single folder that has been compressed/zipped), but earmark where you would like the images within your Word file either by file name or description. 

Documents that have already been created can be remediated, however it can be extremely difficult. Some may take more time to remediate than to redesign or create from scratch. Depending on the file though, there are remediation techniques such as tagging and captions to make your existing document ADA compliant.